On the second pass, you’ll find all the single paragraph marks and replace them with a space. The first pass will remove all double paragraph marks and replace them with some garbage characters that you’ll use as placeholders for where you want the real paragraph marks. We’ll use excess paragraph marks in the example. You’re going to make three passes of your document using Find/Replace. You’ll now see all the paragraph breaks (¶), line breaks (↵), tabs (→) plus other formatting characters. So how do you get rid of them? You make Word’s Find/Replace earn its keep!īefore you start, turn on the show/hide formatting toolbar button by clicking. Some people ignore them others spend ages removing them manually-a painful process. Often, you’ll get paragraph marks, line breaks, excess spaces, or ‘snip’ characters such as > scattered throughout the text, including in the middle of sentences. Let’s start with text you copy from email messages. If you can get it to perform, you can save a lot of time and frustration. Whether you like it or not, Microsoft Word has the biggest share of the word processing software market.
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